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PF Returns

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Overview

Filing PF Returns

PF is an acronym for Provident Fund. It is a social security system introduced to promote the idea of savings among the employees. The sole purpose of introducing PF was to make the employees self-dependent after retirement. The PF of an employee is collected by the contributions from both the employer and the employee. An employee can withdraw his/her PF contribution at the time of retirement. 

PF Return Filing by the Employer

All the employers having a PF registration must file returns every month. The filing of the PF returns should complete within 25th of each month. Employers can now easily file PF returns online. 

Various forms associated PF return filing

Filing the PF returns includes a lot of forms. Any employer who wants to file PF returns for the employees must file these forms.

1) Form 2:

Form 2 is a mandatory form filed for declaration and nomination under the schemes of Employee provident fund and employee family pension. An employee should file this form while joining an entity. The submission of Form 2 is made along with form 5. Form 2 comes two distinct parts, part A and B.

Part A

Part A of Form 2 includes the nomination of the recipients of EPF balance. It includes the EPF balance of a particular account holder. If the account holder dies, the form would include the following details of the nominee.

1) Name 

2) Address

3) Relationship of the applicant

4) Age

5) Total amount payable to the nominee

6) Details of the guardian. 

Filing this form includes the thumb impressions of the nominee at the end of the section.

Part B

Part B includes the details of nominee. It includes the details of family members eligible to receive the provident fund. Thus the details of the children and widow must be furnished in Part B. 

2) Form 5:

Form 5 is basically a monthly report that contains all the details of the newly enrolled employees. The employer must enroll the names of all the new employees into the Provident Fund scheme. Form 5 includes the following details. 

1) Name of the organization

2) Address of the entity

3) Code number of the entity

4) Account number of the employer

5) Employee name

6) Name of the husband/father of the employee

7) Date of birth

8) Date of joining of the employee. 

9) Track record of the work 

Important Note: The employer must stamp form 5 with the date of joining

Form 10

Form 10 is also a monthly report that includes the details of the employee came to be a part of the scheme. Form 10 comprises the following details like:

1) Account Number of the employer

2) Name of the employee

3) Name of the father/husband

4) Last date of the service

5) Reason for leaving the service 

Important Note: The employer must stamp form 10 with a date while filing.

3) Form 12A

Form 12A is a statement that includes the details of payments. These details are usually the payments contributed to the PF account of the employee during a month. 

Filing annual PF returns:

The due dates for filing the annual returns are 30th April of every financial year. That means every employer must file it within the date. There are two forms to file annual returns. It includes:

1) Form 3A

2) Form 6A

Form 3A:

Form 3A is also known as the annual contribution card of the member. It shows the month-wise contribution of the employer and employee towards the EPF. These statistics are calculated for every employee who is a part of the scheme. It includes the following details:

1) Account Number

2) Employee Name 

3) Name of father/Husband

4) Name of the entity/factory

5) Compulsory contribution rate

6) Voluntary contributions rate 

Important Note: Form 3A must be filed with stamp and signature of the employer.

Form 6A

Form 6A is an annual report that contains all the details about the annual contribution of the employer and employee of an entity. The details furnished on the forms are:

1) Account number

2) Employee’s name 

3) Salary, retaining allowances and D.A including the value of the food coupons paid

4) Amount deducted from the employees’ salary as a contribution

5) Employer’s contribution

6) Advance refund

7) Rate of a high voluntary contribution

8) Remarks

Besides, it also includes some other details such as:

1) The month of the contribution to the PF account

2) Contribution of the pension fund

3) Remitted contribution

4) EDLI contribution to the PF

5) Charges related to administration

6) Aggregate contribution

Annual account statement

All the employers are responsible for filing returns by the above forms. The employee provident fund organization regulates to send the annual statement of the account to all the employees. An employer sends the annual statement to the employees in an entity. The information that you can find in the annual statement is:

1) Opening balance that includes the contribution from both the sides

2) Annual contribution made by both the employee and the employer

3) Interest earned 

4) Total number of contributions made to the PF account

Document Required

  • Detailed Payroll Summary
  • Detail of new joinee employee
  • Detail of left employee

Time Lines

  • (1 to 3 Days)
  • Purchase the Service
  • Upload / send the Documents
  • Discussion with expert
  • Filing of return with authorities
  • Confirmation to client

Service Covered

Pricing for what you want required service

Basic

500*
  • Expert Consultation
  • One PF Return (ECR) upto 10 employee

Business

13950*
  • Expert Consultation
  • PF Return (ECR) upto 20 employee for one year

Enterprise

23950*
  • Expert Consultation
  • PF Return (ECR) upto 50 employee for one year
  • Notes:
  • * This price is inclusive of all Govt filing fee and excluding GST amount.

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