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ESI Returns

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Overview

ESI Return filing 

ESIC is the acronym for Employee State Insurance Corporation of India. It is a multi-featured social system that provides socio-economic security to the employees. This system also provides security to the family of the workers. It is to ensure that the employees and his family do not suffer in case of any circumstances.   

Filing ESIC returns

As per the ESIC Act, 1948, an employer who is eligible to register for ESIC must do so. The contribution to the employee state insurance is very profitable to employees. Thus, any entity must file ESIC returns within the due date. Delay in payment may lead to serious consequences. The entities now can add details, modify it, or report accidents online. But for filing returns, you must registrate with ESIC. To register at ESIC, All the employers must file Form 1. The form is accessible at the official platform of ESIC. Once you submit the form, ESIC will issue you a 17-digit unique number that you have to mention in all the filing. 

Organizations Covered under ESI

So, what types of entities are covered under ESIC? This is a prominent question that arises in the mind of anyone looking for detailed and clear information on ESI. According to the government notification in Sec 1(5) of the ESI Act, the following entities are required to register with ESIC. 

1) Private educational institutions

2) Shops

3) Newspaper establishments 

4) Cinemas

5) Restaurants and hotels which are engaged only in sales

6) Road motor transport establishments

Advantages of ESI

Registering with ESIC offers you a lot of benefits. Some of these benefits are:

1) Sickness benefits- it offers you benefits at a rate of 70% in the form of salary. if you suffer from any identified illness lasting for more than 91 days, you can avail this benefit.

2) Medical benefits to both the employee and his family.

3) Women who are pregnant can obtain maternity benefits. that is paid leaves.

4) 90% of the salary is given to the dependents in case of death of the employee. 

5) 90% of the salary is given in case of any disability of the employee.

6) Old age medical expenses.

7) Funeral expenses.

Entities that need to do registrations under ESIC

As per sec 1 (5) of the ESI Act, the entities that must do registration under ESIC are:

1) Shops having more than ten employees

2) Hotel or restaurants

3) Cinema

4) Road motor transport organizations

5) Newspaper companies

6) Private educational institutions 

Due dates for filing ESIC returns

The due date for filing half-yearly returns of ESIC from April-September is 12th November. And for October-March, the due date is 12th May.

Consequences for Non-payment of employees’ contribution

The amount that deducts from the employees’ salary is contributed towards the ESIC. Thus, the employers hold a bigger responsibility for Depositing the contribution along with their share. 

Non-payment of the employees’ contribution to the ESIC is a criminal breach of trust. So, all the employees are punishable under IPS sections 406 and 409. It is also an offense under section 85(b-g) of the ESIC Act. Non-payment of the contribution may lead to imprisonment for two years and a fine of INR 5000. 

Penalty for delayed payment:

If an employer fails to file ESIC returns on time, he is liable to pay an interest of 12% per annum. It shall keep on adding till making your payment. 

Document Required

ESIC has to be filed twice every year. Documents required to file ESIC are:

Employees’ Attendance register:
  • An employee’s’ attendance register is a document used to record the presence and absence of the employees. It also includes other information such as sick leave, LOPs, and many more. This register is used for payroll purposes. Usually, it includes a record of payrolls such as present absent, holidays, job training, late coming, holidays and many more 
Form 6- register 
  • Under the regulation of 32 (1) and 32(1A) of the ESIC Act, every employer shall maintain a register of employees. Every employer can generate Form 6 to maintain information about all the employees. The employers can also access the register in the online portal of ESIC
Register of wages
  • As per the ESIC Act, all the employers must maintain a register of wages in Form III. This, in return, holds them liable to comply with some other statutory registers under labor rules. Register of wages covers details like month-wise information of attendance, payable days, rate of wage, salary, and deductions 
Register of accidents inside office premises
  • It is a document that includes all the details about the accidents that took place inside the office premises. As per, ESIC Act, All the employers have a duty to protect their employees. They must take all the steps for the safety issue of the employees. Thus, it is their duty to report all the accidents taking place in the office premises. Reporting an accident at work is essential while filing for the ESIC returns.
Monthly returns and Challans
  • As per the ESIC Act, all the employers must file their monthly contributions. On the successful payment of returns, the employers get a challan 

Time Lines

  • (2 to 4 Days)
  • Purchase the Service
  • Upload / send the Documents
  • Discussion with expert
  • Filing of return with authorities
  • Confirmation to client

Service Covered

Pricing for what you want required service

Basic

11950*
  • Expert Consultation
  • ESI Return upto 25 employee for one year

Business

22950*
  • Expert Consultation
  • ESI Return upto 50 employee for one year

Enterprise

31950*
  • Expert Consultation
  • ESI Return upto 100 employee for one year
  • Notes:
  • * This price is inclusive of all Govt filing fee and excluding GST amount.

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